![]() ![]() ![]() ![]() And he's even more popular with colleagues, who count on him to have access to material not available online. But he says he gets emotional and efficiency benefit knowing he can find things. Was it worth it? He's not sure-unless you include the value of the recovered real estate when the filing cabinets were removed. But after that, de Kleer found enterprise document management systems weren't appropriate for such a personal collection, so he indexed the resulting 3,000-document (20GB) archive with Enfish () and now carries a copy with him on his laptop. The scanner was equipped with the company's FlowPort software that automatically scans and recognizes pages and converts them to digital formats such as Portable Document Format (PDF) or Rich Text Format (RTF), routing the results to specified repositories, recipients or devices. The scanning took more than eight months because the old paper frequently jammed and tore. A temp spent 40 hours a week removing staples and bindings and feeding 50-page chunks into one of Xerox's multifunction machines. He devoted about 90 minutes per week to eliminating anything he figured he would never need again-about a third of it. And it wasn't just taking up space de Kleer delved into the office full of filing cabinets once or twice a week looking for something. So I was very interested when Johan de Kleer, manager of the systems and practices laboratory at Xerox's Palo Alto Research Center, told me that he was archiving in digital form every piece of paper he had saved in the 25 years since graduate school. Could this explain the drifts of paper that accrete on my desk and the dozens of document icons that accumulate on my desktop? Compulsive hoarding behavior turns out to be dysfunction of our ability to categorize. I was especially worried after learning that hoarding is in the same family of afflictions as depression and anxiety. Because of my old habit of tearing articles out of newspapers in long strips, my office was once described as looking like a giant hamster was building a nest and about to give birth there. Even today, when almost all the material I collect comes to me in digital form, I still pick up papers at conferences, lug home press kits from trade shows, rip magazine pages at random and squirrel away all the napkins, post-its and chopstick wrappers scribbled with emerging thoughts. KMWorld 100 Companies That Matter in KM 2023Īs a writer, I collect a lot of paper.KMWorld Guide to KM Trends, Products, & Services.Records Management, E-Discovery, Compliance. ![]()
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